Dental Tourism CRM for Clinics & Facilitators — Every International Patient on One Screen
Planports is a dental tourism CRM built for dental clinics and facilitators treating international patients. Auto-capture inquiries about implants, veneers, and smile makeovers from Instagram DM, WhatsApp, and Facebook forms, send treatment quotes, and coordinate multi-visit trips — all from one pipeline.
- Manage WhatsApp, Instagram DM, and Messenger from a single screen
- Send & track treatment quotes for implants, veneers & All-on-4
- Country and channel-based ROI reports available in real-time
500+
Active Companies
25,000+
Users
900K+
Leads Managed
4.8/5
Customer Satisfaction
Trusted Integrations
Common Problems in Dental Tourism
Are You Experiencing These Issues?
Patients comparing five clinics abroad, quotes lost in chat threads, X-rays buried in phones, multi-visit trips that fall apart — the easiest ways to lose a high-value implant or veneer case. Planports unifies everything.
❌ Patient Forms Go Unnoticed
Patient forms from Facebook and Instagram ads sit in inboxes for hours. Prospects go cold and switch to competitors. Nobody knows who saw which form or who followed up.
✅ Forms Instantly Drop Into Pipeline
With Planports, patient inquiries from Meta Lead Forms, Google Ads, and web forms land in the CRM pipeline within seconds. Workflow automation auto-assigns them to the right sales rep.
❌ WhatsApp Conversations Are Scattered
Multiple phone lines, personal WhatsApp accounts — impossible to find what was discussed with which patient. When staff changes, the entire conversation history is lost.
✅ WhatsApp + Instagram DM in One Place
With Planports WhatsApp Business API, all patient conversations are visible in CRM. Instagram DM and Messenger are also managed from a single screen. History is preserved even when staff changes.
❌ Quotes & X-rays Get Lost, Multi-Visit Trips Slip
Implant and veneer quotes are buried in chat threads, panoramic X-rays sit on someone's phone, and a two-stage treatment loses track between the first visit and the crown fitting. Undecided patients are never followed up.
✅ Quotes, X-rays & Trips on the Patient Card
Every treatment quote, shared X-ray, and travel date lives on the patient card. Planports Workflow Automation sends WhatsApp reminders before each appointment and follows up undecided patients using the 3-5-7 day rule.
❌ Ad ROI Can't Be Measured
Which country, which platform brought how many patients? What's the cost of converted leads? Only estimated from Excel at month's end.
✅ Country & Channel-Based ROI Reports
With Planports reporting, see in real-time which country, channel (Instagram/Google/Facebook), and campaign brings the most patients. Direct your budget to the most efficient channel.
WhatsApp CRM for Dental Tourism
Your Patient Communication Is Now on One Screen
Manage all WhatsApp, Instagram DM, and Messenger conversations with your international dental patients from the CRM patient card — including the photos and X-rays they send. Conversation history is preserved even when a coordinator changes.
Hello, can I get a quote for dental implants and veneers? I'd like to come to Antalya. I can send my X-ray.
Hello! Thank you for your inquiry. We're preparing your personalized dental treatment plan and quote. Our patient coordinator will contact you within 10 minutes. 🦷
Hallo! I've sent your implant + veneer quote as a PDF, with the treatment timeline over two visits. I also included transfer and hotel information. Feel free to reach out if you have any questions. 😊
How Does CRM Work in Dental Tourism?
From Patient Inquiry to Booked Dental Treatment
The entire journey from an Instagram DM asking about implants to a booked, multi-visit dental treatment is managed on a single platform.
International Lead Capture
Patient forms from Meta, Google Ads, Instagram, and WhatsApp automatically drop into the CRM pipeline.
Auto-Assignment
Automatically assigned to the right sales rep based on country, language, or treatment type; an instant WhatsApp message is sent to the patient.
Multi-Channel Communication
WhatsApp, Instagram DM, and Messenger managed from one screen. All conversations stored in the patient card.
ROI & Reporting
Conversion reports by country, channel, and campaign available in real-time; budget directed to the most efficient channel.
Dental Tourism CRM Features
Why Do Dental Tourism Clinics Choose Planports?
CRM solutions from international patient management to automated follow-up scenarios.
Country/Language-Based Pipeline
Track patient prospects in separate pipelines by country, language, and treatment type.
Workflow Automation
Automated follow-up messages to undecided patients using the 3-5-7 day rule; appointment reminders run automatically.
GDPR Compliant
Patient data stored in secure cloud infrastructure. Consent management and data deletion handled from CRM.
Treatment Quote Management
Prepare quotes for implants, veneers, crowns and All-on-4 within the CRM and send via WhatsApp or email; every quote and its status is tracked on the patient card.
Team Performance
Per-rep statistics on calls, messages, appointments, and closed deals reported in real-time.
Mobile CRM
Continue uninterrupted patient communication from the field with iOS and Android apps.
Digital Transformation Comparison
Traditional Method vs Planports CRM
Traditional Method
- Patient forms sit in inboxes for hours, data scattered across Excel files.
- Each rep uses personal WhatsApp, different numbers — when staff leaves, patient history is lost.
- Follow-up calls and appointment reminders are forgotten, undecided patients are lost.
- Which country or channel brought how many patients? Only estimated at month's end.
Planports Solution
- Instant Lead Capture: Patient inquiries from Meta, Google, and web forms land in the CRM pipeline within seconds.
- Multi-Channel Communication: WhatsApp, Instagram DM, and Messenger managed from one screen; conversation history stored in CRM.
- Workflow Automation: Automated WhatsApp follow-up messages sent to undecided patients using the 3-5-7 day rule.
- Real-Time ROI Reports: Conversion reports by country, channel, and campaign available instantly.
Customer Reviews
What Our Users Say About Planports CRM
Over 25,000 people across Turkey, Europe, and Africa use Planports CRM.
Easy to Use, Outstanding Support
As Dovec Group, we manage our call center team and sales team meeting plans with Planports. We successfully run our marketing activities in 20+ countries. We're very pleased with the easy-to-use interface and fast, successful support services.
Dental Tourism CRM Guide
Frequently Asked Questions
Common questions about dental tourism CRM software, WhatsApp integration, treatment quotes, and international dental patient management.
Dental tourism CRM software is a specialized platform for dental clinics and dental tourism facilitators that treat international patients. It centralizes inquiries from Instagram, Facebook, Google Ads, and WhatsApp, automatically assigns each lead to a patient coordinator, and tracks every case from the first question about implants or veneers to the completed treatment. Because most dental tourism patients compare several clinics abroad before deciding, a dedicated CRM keeps every conversation, quote, and X-ray in one place so no high-value case slips through the cracks.
WhatsApp is the primary channel international dental patients use to ask questions, send photos of their teeth, and receive treatment plans. With the official WhatsApp Business API, Planports keeps every patient conversation inside the CRM patient card — visible to the whole team even when a coordinator changes. Instagram DM and Messenger are managed from the same screen, so a patient asking about a smile makeover on Instagram and continuing on WhatsApp stays a single, unified case.
Yes. Planports includes quote management, so you can prepare and send treatment quotes for implants, veneers, crowns, All-on-4 and full smile makeovers, then track whether the patient viewed, accepted, or is still deciding. Every quote is attached to the patient card alongside the conversation history and any shared X-rays or panoramic images, giving coordinators full context for follow-up.
Yes. Dental tourism cases often require more than one visit — for example implant placement and later crown fitting. Planports' visual pipeline and calendar let you plan multi-visit treatment stages, coordinate flight and accommodation dates, and send automated WhatsApp reminders before each appointment, reducing no-shows and keeping international patients on schedule across trips.
Yes. With Planports' reporting module you get conversion reports by country, channel, and campaign. You can see how many leads each Instagram, Google, or Facebook ad generated for treatments like implants or veneers, and how many converted into booked patients — so you invest your marketing budget in the countries and channels that actually bring dental tourism cases.
For dental tourism clinics and facilitators, the best CRM is one that combines the official WhatsApp Business API with a treatment-focused patient pipeline — which is exactly what Planports offers. As a specialized medical tourism CRM, it captures inquiries from WhatsApp, Instagram DM, Messenger, and web forms into one screen, auto-assigns them by country and treatment, manages quotes for implants and veneers, and coordinates multi-visit travel — making it well suited to dental clinics that convert international patients over WhatsApp.
Start digitizing today
Try Planports Dental Tourism CRM Free for 14 Days
Take the first step to digitize your international patient tracking, centralize WhatsApp communication, and boost sales.
